Yes, the employer has several reporting requirements under the Code
and COHS Regs
. Section 125(1)(c) of the Code
requires the employer to investigate, record and report all accidents, occupational diseases and other hazardous occurrences as prescribed. The COHS Regs, Part XV
contains the prescribed requirements.
If the employer becomes aware of an accident, occupational disease or other hazardous occurrence they must, without delay: investigate the occurrence, notify the work place committee or health and safety representative, and take necessary measures to prevent a recurrence. If the occurrence is a motor vehicle accident that is investigated by a police authority the employer must obtain the report and give a copy to the work place committee or health and safety representative. [s. 15.4,COHS Regs
]. Any police report must also be forwarded to the Head of Compliance and Enforcement
. [s. 15.9,COHS Regs
COHS Regs, Section 15.5
stipulates the employer must report to a health and safety officer any accident, occupational disease or hazardous occurrence that results in:
- the death of an employee;
- a disabling injury to two or more employees;
- the loss of, or complete loss of usefulness of, a body member or part of a body member;
- the permanent impairment of a body function of an employee;
- an explosion;
- damage to a boiler or pressure vessel resulting in fire or that ruptures the boiler or pressure vessel; or
- any damage to an elevating device rendering it unserviceable, or a free fall of an elevating device.
The employer must report to the Head of Compliance and Enforcement by telephone or fax as soon as possible, but not later than 24 hours after becoming aware of any of the above results [s. 15.5, COHS Regs
]. Within 72 hours, the employer must record a description which includes causes of the occurrence and any corrective measures taken or the reason for not taking corrective measures. A copy must immediately be given to the work place committee or the health and safety representative. [s. 15.6, COHS Regs
] The employer must also keep a record of each minor injury at the workplace. [s. 15.7, COHS Regs
] A minor injury under COHS Regs, Part XV
means an employment injury or occupational disease that is not a disabling injury but requires medical treatment. [s. 15.1, COHS Regs
COHS Regs, Section 15.8
stipulates the employer must make a report in writing on a prescribed form found in the COHS Regs
if a hazardous occurrence results in:
- a disabling injury to an employee;
- an electric shock, toxic atmosphere or oxygen deficient atmosphere causing an employee to lose consciousness;
- a rescue, revival or other similar emergency procedure; or
- a fire or explosion.
The employer must immediately give a copy of the report to the work place committee or health and safety representative, and within 14 days give a copy to the Head of Compliance and Enforcement.
The employer is also responsible for submitting an annual report to the Head of Compliance and Enforcement no later than March 1 every year for the previous year. The annual report must be written on a prescribed form included in the COHS Regs
and set out the number of accidents, occupational diseases and hazardous occurrences. [s. 15.10, COHS Regs
]. Copies of all reports of accidents, occupational diseases and hazardous occurrences must be kept for a period of ten years. [s. 15.11, COHS Regs