Ontario’s Ministry of Labour has introduced a Code of Practice to help employers comply with new requirements to address harassment in the workplace.
The Code of Practice to Address Workplace Harassment under Ontario’s Occupational Health and Safety Act
follows changes to the Occupational Health & Safety Act
) which expand employer duties to address workplace harassment, including sexual harassment. The amendments and Code take effect September 8, 2016.
Codes of Practice vs Regulation
The Act (Part III.1)
empowers the Minister of Labour to enact Codes of Practice which can be used as a guide to meet a legal requirement in the Act
. Now available on the Ministry’s website, the Code consists of four parts, each with general information, relevant provisions of the Act
and practice requirements. The Code also contains a sample policy and program and a suggested investigation process.
Unfortunately, unlike a prescriptive Regulation which sets out specific, legally enforceable requirements, a Code of Practice is voluntary. Many worry this may lead to confused and inconsistent enforcement.
These latest changes build upon Bill 168 amendments to the Act
which took effect in June 2010 and introduced employer duties to develop workplace violence and harassment policies and programs. Ministry of Labour (MOL) enforcement reports reveal many workplaces still fail to understand and comply with existing requirements. Last summer a MOL blitz in the industrial sector focused on young and new workers issued 15 per cent of total orders for violations of the Act’s
provisions on workplace violence and harassment.
The threat of inspectors’ new powers to order a workplace harassment investigation by an independent investigator at the employer’s expense, may help bolster compliance rates.
Workplace harassment program expanded
Employers’ expanded duties under the Act
specify they must develop and maintain a written harassment program in consultation with the joint health and safety committee (JHSC) or health and safety representative. The program must set out detailed measures and procedures for reporting and investigating workplace harassment incidents, including how investigation-related information and results are disclosed.
Harassment investigation reports are not deemed to be a health and safety report under the Act
and legally employers do not have to share these with the JHSC. Without this information the committee’s ability to effectively monitor workplace harassment prevention efforts may be hindered.
Need for real prevention measures
The amendments and Code expand and help clarify employers’ duties to address workplace harassment but they lack a specific prevention mandate and do not require employers to assess the workplace for the risk of harassment as is the case for workplace violence. Risk factors for harassment that go unaddressed often escalate into workplace violence.
Many also support a more preventative approach such as adopting the Canadian Standards Association National Standard on Psychological Health and Safety in the Workplace (CSA-Z1003-13)
. Commissioned by the Mental Health Commission of Canada, the Standard focuses on promoting worker psychological health and preventing psychological harm related to workplace factors. Workplaces implementing the Standard have reported significant improvements in worker wellbeing and productivity.
Other related resources:
WHSC Workplace Violence & Harassment Prevention Resources
Ontario employers have significant duties to address workplace violence and harassment including a duty to provide information and instruction to workers. The Workers Health & Safety Centre (WHSC) is updating its three-hour Workplace Violence and Harassment Prevention Training program to include these amendments and the new Code of Practice. Designed to help workplace parties better understand workplace violence, harassment and bullying and to fully comply with all legal obligations, the program will be available in the weeks to come. Also, check out WHSC’s updated compliance checklists for employers and workers and fact sheets on workplace violence, harassment and bullying.
Need information? Check out WHSC Workplace Violence Resources
To learn more:
and ask to speak to a WHSC training services representative.